Privacy Statement

The type of personal information we collect

We currently collect and process the following information:

·        Personal identifiers to include name, email and postal address and telephone number

·        Professional details, such as job title, organisation, geographic location

Most of the personal information we process is provided to us directly by you for one of the following reasons:

·          You have given us your consent to use the information for a specified purpose, such as sending you information on the work we undertake either by email, telephone or post.

·          We need to use your information to fulfil a contract with you

·          To fulfil any obligations if we are legally required to provide your data to regulatory bodies and authorities

·          We have a legitimate interest, such as to respond to or fulfil any requests, complaints or queries you make to us

We also receive personal information indirectly, from organisations who are hosting an event, with whom we have a contract in place to organise that event.

We use the information that you have given us in order to:

·        Organise our events

·        Provide you with information for any events you sign up to

·        Respond to or fulfil any requests, complaints or queries you make to us 

·        Send you marketing communications by email where you have agreed to receive this

We will never share your information with third parties for their own purposes, unless this is explained to you at the time we collect your information, you give us your permission to, or we are legally required to do so, or we have another lawful basis for sharing such information.

When we need to share personal data with our contractors and third party suppliers, our relationships are governed by our contracts with them which include strict data sharing and confidentiality protocols.

We never share personal information with any other organisation for third-party marketing purposes.

We only hold records during the period of our relationship and for two years afterwards to allow us to meet our legal obligations, including resolving any follow-up issues between us.

We will apply appropriate technical and organisational measures to ensure your personal information is secure.  For example, we have systems in place to ensure that access to personal information is restricted to authorised individuals. 

We will always hold personal information securely and process it in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures in accordance with the GDPR.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting office@pangeaevents.org.uk

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a legitimate interest.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at office@pangeaevents.org.uk if you wish to make a request.

If you have any concerns about our use of your personal information, you can make a complaint to us at office@pangeaevents.org.uk  You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Our contact details

Name: Jeanette Oliver

Address: Poltor, Penpillick, Par, Cornwall PL24 2RU

Phone Number: 07943 045356

E-mail: office@pangeaevents.org.uk

To make this site simpler to use, we place small files on your computer, known as cookies, almost all websites do this. Cookies have many uses and most are not damaging to your privacy, all of the cookies used on this website fall into that category. We do not permit cookies that collect or transfer your detailed personal data to other websites for advertising or other purposes.

Cookies are used on this site purely to improve services for you through, for example:

• enabling a service to recognise your device so you don't have to give the same information several times during one task
• recognising that you may already have given a username and password so you don't need to do it for every web page requested
• measuring how many people are using the site, so it can be made easier to use and ensure there is enough capacity and fast enough

We use Google Analytics to determine how many people use this site. Google Analytics stores information about the pages you visit, how long you are on the site, how you got here and how you utilise the website. We do not collect or store any directly identifiable personal information (e.g. your name or address) which could be used to identify who you are. To find out more about how Google uses the information it stores in cookies please review their documentation.

The following cookies are used by Google Analytics:

• _ga is used to distinguish users (anonymously) and expires after 2 years
• _gid is used to distinguish users (anonymously) and expires after 24 hours
• _gat is used to manage usage of the analytics functions and expires after 1 minute
• _gac contains anonymous usage information and expires after 90 days

The following cookie may be used to provide other normal website functions:

• asp.net_sessionid contains session related information for the user and  expires when the browser is closed

If you do not wish to accept any cookies on to your machine you can disable them by adjusting the settings on your browser. However, this is likely to adversely affect the functionality of the websites you visit. For further information visit: www.allaboutcookies.org.